Inventory OH and Quick Report Not Matching in QuickBooks – Updated Guide

QuickBooks has some really amazing features that allow you to effectively track and manage inventory data. Sometimes, however, you may find inventory OH and Quick Report not matching in QuickBooks. As a result, several issues can arise, such as invalid financial reports and potential losses in different business units.

The mismatch between inventory On Hand (OH) and Quick Report can occur due to several factors, such as incorrect data entry and incorrect use of inventory handling methods. Fortunately, you can quickly resolve this problem using easy techniques.

Let’s continue to explore the article to learn all the factors that can provoke this issue and discover appropriate troubleshooting tactics.

If you find inventory OH and Quick Report not matching in QuickBooks, obtain immediate assistance from a QB professional.

Why does Inventory OH Not Match Quick Report in QuickBooks? 

You might discover inventory OH and Quick Report not matching in QuickBooks due to the following factors:

• Imprecise inventory item settings.
• Outdated QB Desktop version on the system.
• Defective QB Desktop company file data.
• Inaccurate installation of QuickBooks.
• Invalid data entry.
• Unauthorized or erroneous changes to inventory records.

Now, let’s go to the following section to explore some really quick ways to troubleshoot this problem.

Fixes to Use For Mismatch in QB Inventory and Quick Report

Below is a table that illustrates easy hacks that you need to use when you find inventory OH and Quick Report not matching in QuickBooks. Explore the table and ensure that the inventory data matches perfectly in QB Desktop.

Let’s find detailed methods to resolve this issue in the following section.

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6 Solutions For Inventory OH and Quick Report Not Matching in QuickBooks 

Below are several verified tactics that you should utilize when you find inventory OH and Quick Report not matching in QuickBooks. Make sure to implement them in the precise sequence.

1. Install QuickBooks Application Updates

An outdated QuickBooks Desktop application can easily trigger a mismatch between inventory data records and Quick Report. This is because the older QB Desktop editions cannot handle complex data sets. You need to download and install QuickBooks updates to resolve this issue. If you cannot discover QuickBooks data after getting updates, you need to resolve it promptly. 

If, however, you still find inventory OH and Quick Report not matching in QuickBooks, try the next resolution.

2. Verify the Inventory Account Data If Inventory OH and Quick Report Not Matching in QuickBooks  

Inaccurate entry of transaction data can cause mismatching of inventory OH and Quick Report. To resolve this, you need to check all the transaction data and make the necessary adjustments. Here’s how to do so:

Step I: Identify the Relevant Transaction Data

In this step, you need to customize the Quick Report to locate all the transactions that need to be modified in the inventory account. Here’s how you can do so:

• Firstly, open QB Desktop and move to the Company menu.
• Select Chart of Accounts and click Inventory Asset.

• Now, choose the Reports tab, after which you have to tap Quick Report.
• At this point, click Customize Report. After that, you need to add a new column for Item.
• Click Sort By and choose the Item option. You will now see all transaction data without an item on the screen.

Now, you need to manually adjust the inventory data for the relevant items. Move to the following step to do so.

Step II: Adjust Your Inventory Account Data

In this step, you need to set up a new adjustment account and modify the inventory data for the relevant items. Here’s what you should do:

• Open QuickBooks Desktop, and you should go to the Company menu.
• Choose Chart of Accounts and click the Account tab.
• Now, tap New and move to the Other Account Types tab.
• Next, choose Cost of Goods Sold and type a new name for the account, such as Inventory Adjustments.

• Click Save and Close and go to Vendors.
• Choose Inventory Activities, after which you need to click Adjust Quantity/Value on Hand.
• Go to Inventory and click Adjust Quantity/Value on Hand.
• Now, move to the Adjustment Type tab. After that, choose Quantity, Total Value or Quantity and Total Value.
• You need to select the relevant adjustment option. Moreover, you have to choose the adjustment account.
• Go to the Adjustment Date and choose the Adjust Account.
• Select the Adjustment Account and type a Reference No.
• Choose Find & Select Items, and you need to select the items that you need to adjust.
• Tap Add Selected Items, and you can add a fresh quantity for all the relevant items.
• Click Save and Close and move to Reports.
• Choose Inventory and tap Inventory Valuation Summary.
• You can check the product’s value in the summary report. Furthermore, go to Inventory Stock Status by Item to verify the product’s quantity. If you discover that the schedule report is not working in QuickBooks Desktop, you need to fix it immediately. 

Do you still notice inventory OH and Quick Report not matching in QuickBooks? If that’s the case, consider examining the Sales Item By Detail Report as described below.

3. Analyze the Sales Item By Detail Report

You can look at the Sales Item By Detail Report to get information regarding sales for specific items. Furthermore, this report will help you examine any unusual, faulty, or outdated transaction data. You can ensure accurate inventory accounting by examining this report. Here’s what you should do:

• First of all, open your QuickBooks application to choose Reports.
• Now, select Sales and click Sales Item By Detail.
• At this point, you can see sales item transaction data. After that, you need to click Run Report.

• Next, you should examine the Sales Item By Detail Report to view different data such as Item Name, Quantity Sold, Total Sales, Cost of Goods Sold, etc.
• If you notice any discrepancy, move to Customize Report.
• You can add or remove columns, adjust the date range, and modify customer data to ensure correct records.
• Finally, run Quick Report and compare it with inventory OH. If you find QuickBooks reports not showing a memo or description, you need to fix it instantly. 

If you continue to find inventory OH and Quick Report not matching in QuickBooks, try repairing your company file data as discussed below.

4. Fix Your QB Desktop Company File Data 

Defects in your QB company file data might trigger a mismatch between inventory OH and Quick Report. The easiest way to repair your company file is to utilize the verify and rebuild data utility. Once you have fixed the company file data, you can ensure a seamless match between Quick Report and Inventory OH.

However, if you still discover inventory OH and Quick Report not matching in QuickBooks, consider removing all the pending invoices from Quick Report as detailed below.

5. Erase the Pending Invoices in Quick Report

Quick Report often displays a quantity of transaction data without converting it to the base unit. As a result, the OH (On Hand) quantity does not match the actual inventory OH available. To fix this issue, you need to remove pending invoices from Quick Report. Here’s how you can do it:

• First and foremost, go to Reports in QB Desktop and select Inventory.
• Now, choose Inventory Report and select All for the dates of all items.
• Open Quick Report, and you need to select the Modify Report option.
• At this point, go to Filters and select the Posting Status tab.
• Tap the Posting radio button, and after that, all the pending invoices will be removed.
• Finally, the inventory OH quantity will match Quick Report. If you are getting errors while running reports via QODBC, you should resolve it immediately. 

Do you continue to find mismatches between Quick Report and Inventory OH in QuickBooks? If so, consider repairing your QB Desktop application as outlined below.

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6. Fix Your QuickBooks Desktop Application 

You can find inventory valuation reports showing different values of quantity OH as compared to Quick Report due to faulty QB installation. You need to repair your QB Desktop software to resolve this issue. Here’s how you can do so:

• Firstly, you have to install QuickBooks Tool Hub on your system.
• Next, double-click the QuickBooks Tool Hub icon and immediately move to Installation Issues.
• At this step, click QuickBooks Install Diagnostic Tool and allow the tool to run.

• Once the tool has run, exit QuickBooks Tool Hub and restart your system.
• Finally, open QB Desktop to access inventory reports and Quick Report.

You will observe that the inventory OH data matches with the quantity displayed on Quick Report.

Summing Up

In this comprehensive guide, we showed you how to resolve inventory OH and Quick Report not matching in QuickBooks. Hopefully, you will now be able to ensure a perfect match between inventory OH and Quick Report. If, however, you still find data discrepancies, you can connect with a QB professional for effective assistance.

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Paul Newman, a CPA with 15+ years of experience in QuickBooks, Sage, Xero, and FreshBooks, shares his expertise through a blog, podcast, and courses.

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